For example, LLC documents in Florida can contain a conformed signature but not corporate documents. State laws guide which documents are acceptable with an S-signature. Conformed signatures allow people to sign documents electronically and return it to other relevant parties in a timelier manner. Using S-Signatures in place of regular signatures allows government entities and businesses to avoid delays typically encountered waiting for the receipt of paper documents with a handwritten signature. Electronic signatures should satisfy any law requiring signatures.Electronic records should satisfy any law requiring a record to be in writing.Electronic signatures and records should not be denied or rendered illegal because it is an electronic format.Transactions enacted under the scope of ESIGN and the UTA should comply with three basic rules: UETA - The Uniform Electronic Transaction Act provides a framework that allows states to establish their own rules for establishing the legitimacy and legality of using electronic signatures in any commercial or government transaction. It is a federal act, meaning its regulations apply to all 50 states. There are two primary laws used in governing how various entities use signatures in electronic records.ĮSIGN - The Electronic Signatures in Global and National Commerce Act establishes the legitimacy of contracts and documents bearing an electronic signature at the federal level. They began accepting S-signatures on patent-related documents back in 2004. S-Signature regulations are outlined in documentation provided by the United States Patent and Trademark Office (USPTO) under MPEP 501 and MPEP 502. They may be created electronically or mechanically, essentially any other way than handwritten.
Conformed signatures are used in place of actual signatures on official documents and other paperwork. The term “electronic signature” refers to any electronic symbol, sound, or processes adopted and associated with a specific record. Background on /S/ Signatures & Conformed Signatures Below you’ll find more extensive details around the use of S-signatures, also called conformed signatures. That led to the widespread use of online signatures, or S-signatures, on business and official government documents. The widespread use of digital documents and correspondence means that many people conduct business transactions over mobile devices.
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